DOCUMENT AND RECORD MANAGEMENT |
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Centralized Unique Repository: saves all your documents in one location, avoiding a buildup of duplicate information.
Examples of documents are Employee and Customer records, Product blueprints, Policies & Procedures, Government forms, Marketing collateral, Legal Case files. |
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Handles Multiple File Formats. |
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Metadata management: to identify document types, properties, classification criteria, coding, history tracking, etc.. |
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Classification: allows for flexibility in creating folders, departments and categories to identify, share and organize documents. |
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Version control – management and creation of different document versions, e.g.: Contracts, Business proposals, Business Reports and Marketing presentations, etc.. |
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Related Documents – documents can be easily linked or referenced to each other. |
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Standardization using templates – Customer Service forms, Expense reports, Documents can be organized into multiple, independent sites. |
SECURITY & PERMISSION ACCESS LEVELS |
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Security & Permission Access levels |
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User Authentication Control (LDAP integration) |
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Individual & Department access control at a document level |
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User access can be restricted by site |
BUSINESS COLLABORATION |
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E-mail notifications and alarms |
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Workflow - can be set-up for a document to automate tasks, e.g. Invoices/ Purchase orders. |
VISUALIZATION |
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Web-based delivery of documents. Once a document is complete, the file is published as a PDF document so all readers view the same content and format. |
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A published document can also be viewed, edited or saved in the original format. |
SEARCH & RETRIEVAL |
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Search within the content of all MS Office file types, PDF, rich text files, Open Office, HTML, metadata and attachments. |
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Security search: search is limited to documents that a user has permission to see. |
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Advanced search |
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Working Views and Customized Home Page |
EASY-SETUP |
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The application can be user installed to be 100% operation with a pre-configured setup. |
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Automatic migration of files and/ or folder structure from file system. |
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The infrastructure software is also installed automatically with the system Requirements shown above. |
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| SYSTEM REQUIREMENTS: |
| Application Server: |
Linux kernel 2.4x, W2000, Tomcat 5.5.20 or higher |
| Recommended memory: |
Ram 1 GB, HD 1GB |
| RDBMS: |
My SQL 5.0.22, MS SQL 2000 |
| Client: |
Linux, Windows XP/ 2000, IE 5.5 or higher, Mozilla Firefox 2.x |
| Network: |
TCP/ IP protocol is the only requirement |
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